This role is designed to provide an individual with a baseline understanding of the flow of materials within a marketing services firm. The Project Coordinator works with various departments and individuals to ensure materials and resources flow through the company in a timely manner.
This blend requires the incumbent to be smart, flexible, polished and detail oriented. The roles listed below are subject to change.
Primary Responsibilities:
Project Management:
- Creates and manages project timelines
- Routes and tracks the progress of projects through PM software, as well as creates folders on a web-based collaboration platform
- Responsible for all actions related to opening and closing projects
- Schedules and leads weekly status and hot sheet meetings
- Packages and submits all creative files and corresponding materials into the vendor specific Medical/Legal/Regulatory review system
- Exudes comfort and confidence working with teams at varying levels of experience
- interfaces daily with account service and creative personnel regarding jobs in progress
- Miscellaneous team support
Problem Solving:
- Identifies and discusses potential problems with timeline barriers on project deliverables
Time Management:
- Ensures that all project materials are routed to appropriate team members in an orderly and timely manner
- Facilitates scheduling various meetings and provides necessary support and direction
Financial Management:
- Attends weekly finance meetings
Qualifications:
- Bachelors degree in related field, potential project management certification
- 6 months advertising agency, especially pharmaceutical ad agency experience preferred
- High motivation, good work ethic, maturity, and personal initiative
- Strong oral and written communication skills
- Strong attention to detail
- Fluency in Microsoft Office applications